Bids & Proposals

Requests for Bids & Proposals 
Competitive sealed bids/proposals must be submitted by the date and time noted on the bid/proposal documents to the Town of Westlake at:

1500 Solana Blvd.
Building 7, Suite 7200
Westlake, TX 76262

View past bids and proposals.

Late Notice
Late bids/proposals will not be accepted for any reason and will be returned unopened. Sealed bids are publicly opened at a date, time, and location specified in the bid documents.

Sealed Bid Tabulations
Tabulations of sealed bids are normally available the day following the bid opening and may be obtained by the following methods:

  • Accessing the Town's website
  • Calling the Purchasing Department at (817) 430-0941
  • Including a self-addressed stamped envelope with your submitted bid

Sealed proposals are opened in a manner that avoids disclosure of the contents to competing offers and keeps the proposals confidential during negotiations.

Current Bids & Proposals


Request for Proposals for Student Information System for Westlake Academy (Detailed PDF)

Summary: The Town of Westlake & Westlake Academy, TX is requesting sealed proposals from qualified Student Information System Vendors to provide SIS functionality to replace the current data system. The scope of this bid will include but is not limited to: design and functionality specifications, technology requirements, implementation plan, training, and a pre- and post-implementation support plan.

A Request for Proposal (RFP) is being issued in lieu of an Invitation to Bid (ITB) due to the specialized nature of the Scope of Work for this project. 

The Request for Proposal (RFP) link may be accessed here or by selecting the Detailed PDF link above. Sealed Proposals, a PRINTED ORIGINAL PLUS AT LEAST ONE PRINTED COPY (NINE PRINTED COPIES PREFERRED) AND DIGITAL FILE(S) ON A USB FLASH DRIVE, subject to the Terms and Conditions of this REQUEST FOR PROPOSAL and other contract provisions, will be received by:

Jason Power, Director of Information Technology

Town of Westlake

1500 Solana Blvd., Building 7, Suite 7200 

Westlake, TX, 76262

Proposals may be withdrawn at any time prior to the official opening. Proposals may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the Director of Information Technology. The undersigned agrees if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications.  The period for acceptance of this proposal shall be ninety calendar days.

Sealed proposals will be accepted until 12:00 p.m. on Friday – October 22, 2021

Proposal Opening: October 22, 2021, 12:00 PM CST in the Town of Westlake Council Chambers

1500 Solana Blvd, Building 7, Suite 7100, Westlake, TX, 76262

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Request for Proposals for Property, Liability, Umbrella, Workers Compensation, Auto, and Student Accident Insurance (Detailed PDF)

Summary: Westlake Academy is requesting proposals from qualified firms for Property, Liability, Umbrella, Workers Compensation, Auto, and Student Accident Insurance for the fiscal year beginning September 1, 2021 and ending August 31, 2022.    

The Request for Proposal (RFP) link may be accessed here or by selecting the link above.  Information for obtaining loss runs is located in this packet.  Sealed bids must be prominently marked and returned as follows and bearing the name and address of the respondent to: 

Sandy Garza, Director of Human Resources (Purchasing Agent)

Town of Westlake

1500 Solana Boulevard, Bldg. 7 - Suite 7200

Westlake, TX  76262

Sealed proposals will be accepted until 12:00 p.m. on Monday – August 2, 2021

Sealed proposals, an ORIGINAL PLUS ONE COPY, subject to the Terms and Conditions of this REQUEST FOR PROPOSAL and other contract provisions, must be received by the Director of Human Resources at 1500 Solana Blvd., Building 7, Suite 7200, Westlake, TX, 76262, before 12:00 PM CST on August 2, 2021, and will then be publicly opened and read aloud in the Town of Westlake Council Chambers.

Proposals must be returned in a sealed envelope, addressed to the Director of Human Resources, Town of Westlake, and reference "RFP 21-001 – Westlake Academy Property, and Liability Insurance" on the outside of the envelope. Bids may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the Purchasing Agent.  The undersigned agrees if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications.  The period for acceptance of this proposal shall be 60 calendar days. 

Proposal Opening: August 2, 2021, 1:00 PM CST in the Town of Westlake Council Chambers

1500 Solana Blvd, Building 7, Suite 7100, Westlake, TX, 76262